How long should I keep landlord records?
Keep tax records for at least six years after the relevant tax year. Keep tenancy, safety and communication records for the length of the tenancy plus at least six years, because that is the usual limitation period for a claim.
3 min read · Updated 2 August 2026
Overview
Keep tax records for at least six years after the relevant tax year. Keep tenancy, safety and communication records for the length of the tenancy plus at least six years, because that is the usual limitation period for a claim.
Practical guidance
- Store gas and electrical certificates for the whole period of ownership where possible.
- Keep proof of service of every statutory document — it is what wins possession claims.
- Hold personal data securely and delete what you no longer need under UK GDPR.
Related content
General information for UK landlords and letting agents, not legal advice. Rules differ across England, Wales, Scotland and Northern Ireland — check your local requirements or take advice before acting.