Free UK landlord forms and templates
Ready-to-use notices, deposit paperwork, inventories and end-of-tenancy records — written in plain English and updated for the Renters' Rights Act 2025 (main provisions commence 2026). Copy the text or download it. Tenancy agreements are generated for members inside RentDocs from your own property and tenant details.
Tenancy agreements
Members onlyAgreements and schedules for starting a compliant UK tenancy.
- Tenancy agreement template (Renters' Rights Act 2025)A rolling periodic tenancy agreement built around the Renters' Rights Act 2025 (main provisions commence 2026).Created inside RentDocs
- Joint tenancy scheduleRecord every joint tenant, their rent share and a service address in one signed schedule.Created inside RentDocs
Notices & letters
Rent, access and arrears letters written in plain English.
- Breach of tenancy warning letterA breach of tenancy warning letter formally records a tenant's non-compliance, explains the specific contractual or statutory obligation breached, and provides a clear opportunity to remedy it. This crucial step supports
- Notice of landlord address for serviceLandlords must provide a valid address in England or Wales where notices can be served on them. This is a crucial legal requirement under the Landlord and Tenant Act 1987, impacting rent payment and possession claims.
- Rent arrears letterA three-stage arrears letter approach that recovers more rent and builds the paper trail a court will want to see.
- Section 13 rent increase noticeThe statutory route to raise rent on a periodic tenancy in England, with the form wording, notice period and tribunal challenge route explained.
- Section 8 notice seeking possessionThe fault-based possession notice: choosing grounds, the notice period for each, and the evidence you need before you serve.
- Tenant notice to quit letterWhat a valid tenant notice looks like, how long it must run, and the checks a landlord should make before treating the tenancy as ended.
- Rent increase noticeUnderstanding the legal process for increasing rent is crucial for landlords to avoid disputes and ensure compliance. This guide covers notice requirements, tenant rights, and common pitfalls.
- Rent arrears reminder letterA rent arrears reminder letter is the initial, crucial step for landlords when a tenant misses a payment, aiming to resolve the issue amicably while documenting the communication. It sets the foundation for potential fut
- Notice of entry / inspection letterA landlord must provide a tenant with proper notice before entering a rented property, respecting their right to privacy and peaceful enjoyment. Failing to do so can lead to serious legal consequences and tenant harassme
Deposits
Prescribed information, deductions and deposit return templates.
- Deposit deduction letterA well-prepared deposit deduction letter is crucial for recovering costs from a tenancy deposit. This guide covers legal requirements, evidence, and best practices to ensure a successful claim.
- Deposit prescribed information templateThe information you must give a tenant within 30 days of taking their deposit.
- Deposit deduction proposalItemise every deduction with a cost and evidence before you go near adjudication.
- End of tenancy deposit return letterA formal deposit return letter confirms the full return of a tenant's security deposit, preventing future disputes and finalising the tenancy closure. It is crucial for maintaining clear records and demonstrating complia
Compliance & safety
Right to rent, safety records and repair response templates.
- EICR remedial works letterThis guide explains landlords' obligations for Electrical Installation Condition Report (EICR) remedial works, including legal deadlines and how to manage compliance. It details the process from receiving the report to c
- Gas safety record cover letterProving you served the gas safety record is as important as having it. This template creates the proof.
- Smoke and CO alarm test recordThe regulations require a test on day one. This one-page log is what proves it.
- Right to rent check recordRecord every right to rent check with dates, documents and a copy retained.
- Statutory document handover receiptOne signed page proving the tenant received the EPC, gas record, EICR and guidance.
- Repair response letterA formal, written repair response letter with a target date is crucial for landlords to document their actions and prevent tenant complaints from escalating, reflecting updated UK housing laws.
End of tenancy
Inventories, check-out reports and final settlement letters.
- End of tenancy rent statementClose the tenancy cleanly with one statement that reconciles rent, part periods and the deposit position.
- Inventory and schedule of conditionThe check-in record that decides every deposit dispute later.
- Check-out reportClose the tenancy with a like-for-like comparison against check-in.
- Landlord reference letterA landlord reference letter provides verifiable information about a past tenant to a prospective landlord or agent. It must be factual, accurate, and compliant with data protection laws.
These templates are general information for UK landlords and letting agents, not legal advice. Rules differ across England, Wales, Scotland and Northern Ireland — check your local requirements or take advice before relying on any document.